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Basic shortcuts to use Google Docs like a professional

Basic shortcuts to use Google Docs like a professional

Thousands of users around the world use Google Docs to create, edit and share documents, however, most only know its basic tools and a few commands. To take advantage of 100% below there are uses that surely many did not know of the platform.

1.- Shortcut to create documents

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It is obvious that to take advantage of the functions of Google Docs, you must first create a document. In order not to go through the ritual of opening the platform tab, you can quickly create a new document, all you have to do is press Cmd + L on Mac or Ctrl + L on Windows to go to the search bar of the browser and there write docs.new > Enter.

For those of you who have multiple gmail emails, let’s say one for personal and one for work, you can choose which one to create the document on without the need to manually change the profile. To create the document in the main account you must write: docs.new/1. To create a new document in the secondary account: docs.new/2 and so on in case of having more accounts. The same formula is repeated for the other Google documents, for example: sheets.new and slides.new.

2.- Style “without page”

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This feature works well for people who like minimalist style. You can make an infinite page in Google Docs, to convert it you have to press: File > Page settings > No pages > OK.

3.- Gallery of templates

For those looking to make a brochure, CV, report, letter, or paper in any other format, they can search and use Google’s default templates and just fill them in with the information that needs to be presented. This save working timebecause instead of struggling shaping a document, you can select one by going to Google Docs or selecting Documents in the options tab located in the upper right corner of the search engine and then clicking on Template gallery.

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4.- Index of contents

In case a template is not necessary, you can organize and order the format of the document. In a new document select Insert > Table of Contents and then select one of the two visual options.

5.- Automatic translation

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It is possible to change the language of the document without taking any extra steps, you just have to press from the open file Tools > Translate Document and then choose the language into which you want to translate in the options box and finally click on Translate.

6.- Offline documents

This mode is very helpful for those who want to work in Docs without being bothered by Internet notifications or are having a bad network connection that day and cannot continue editing the document because they are not online. To activate it, press File > Activate offline access > Activate, after which you can continue working without interruptions.

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7.- Writing by voice dictation

If the ideas go faster than the fingers or the laziness of writing is so much that it is more comfortable to speak, you can tell Google Docs to write what will be said with a voice. To do this you just have to press Cmd + Shift + S from Mac and Ctrl + Shift + S from Windows, if it is dictated in another language you can select the language with which it will speak in the window that appears in the form of a microphone.

8.- Fast word counter

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To know the number of words that have been written up to that moment, you can press CMd + Shift + C from Mac and Ctrl + Shift + C from Windows.

It should be noted that Google has more shortcuts to take advantage of them, but these are some of the most basic and that anyone can take advantage of.

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